SUPPLEMENTING THE NOTICE ON THE PROCESSING OF PERSONAL DATA

A) FURTHER PURPOSE OF PERSONAL DATA PROCESSING. COMMUNICATION OF YOUR PERSONAL DATA TO THE FINANCIAL TIMES Ltd AND KPMG LLP

Bologna University Business School (“BBS”) has forwarded to you the communication with the link to this document as part of the informational purposes underlying the contractual relationship that existed or exists between you and BBS itself, as per the previous notice on the processing of personal data provided to you when the relationship was established (of which BBS is available to provide a copy upon your request), to which you may refer.

BBS hereby informs you of the implementation of an evaluation process of BBS itself by The Financial Times Ltd, with headquarters at Bracken House, 1 Friday Street, London EC4M 9BT, Great Britain, and by KPMG LLP, with headquarters at Bay Adelaide Centre, 333 Bay Street, Suite 4600, Toronto, Ontario, M5H 2S5, Canada, in order to rank the best Business Schools in the world. In order to be able to evaluate the best educational institutions in the world, The Financial Times Ltd and KPMG LLP need to obtain information on students and faculty at the institutions participating in this evaluation process, so that a ranking can then be produced, and the most prestigious institutions can be identified.

In order to put in place the evaluation process of BBS, and in general of all the institutions involved, The Financial Times Ltd and KPMG LLP need to conduct surveys, interviews, and data analysis of faculty, students, and any additional subjects who will give consent for this purpose, including for the purpose of verifying the truthfulness of the information provided by BBS about its courses and services offered, conducting audits to assess the quality of processes and teaching levels, etc.

It is important for BBS to become part of these international evaluation processes, because obtaining good evaluations results not only in greater prestige for BBS, but more importantly in greater standing for the faculty who teach there, and the academic degrees earned by the students who take the related courses.

B) OPTIONALITY OF YOUR CONSENT FOR THE PROCESSING REFERRED TO IN PARAGRAPH A.

The legal basis for the processing referred to in the preceding paragraph is consent.

Therefore, we ask you if you intend to participate in this evaluation process of BBS, including being contacted via telephone, SMS and email, by The Financial Times Ltd and KPMG LLP for conducting surveys and interviews, authorizing BBS to communicate to The Financial Times Ltd and KPMG LLP (as autonomous and distinct data controllers of your personal data), your personal data analytically indicated in the document attached to this notice to be an integral and substantial part of it.

To this end, we are requesting your optional and free consent to disclose your above data to The Financial Times Ltd and KPMG LLP. Should you decide not to give your consent, your data will not be disclosed to The Financial Times Ltd and KPMG LLP, or to the other entities mentioned, and your relationship with BBS will continue as before.

As autonomous data controllers, Financial Times Ltd and KPMG LLP will process your data in accordance with and for the purposes set out in The Financial Times Ltd’s privacy policy (which you can find at the following link Business school rankings from the Financial Times – FT.com) and KPMG LLP’s which you can find at the following link https://home.kpmg/ca/en/home/misc/privacy.html, with the understanding that BBS will have no responsibility or ability to control with respect to the actions of the aforementioned entities.

C) FURTHER PURPOSE OF PROCESSING PERSONAL DATA. COMMUNICATION OF YOUR PERSONAL DATA TO ADDITIONAL THIRD PARTIES FOR THE PARTICIPATION OF BBS IN EVALUATION PROCESSES PROMOTED BY OTHER INDEPENDENT BODIES AND ENTITIES

We would also like to inform you that BBS also intends to participate in evaluation processes promoted by other independent bodies and entities, such as national or international accreditation bodies of business schools, as well as entities that carry out surveys and statistics in order to draw up rankings/classifications of the best Business Schools, consequently having to communicate the personal data of students and faculty who have given consent for this purpose also to the entities that conduct any audits on behalf of the aforementioned independent bodies and entities. We therefore ask you to provide your consent, optional, and possible, also in relation to the communication of your personal data illustrated above to the categories of national or international business school accreditation bodies entities, based in Europe or third countries for which there is an adequacy decision under the General Data Protection Regulation (GDPR), i.e., those countries that benefit from a regulatory level of protection of personal data essentially equivalent to that guaranteed by the law of the European Union.

Said entities to which your data may be disclosed as of now include: Equis (EQUIS Institutional Accreditation system – EFMD Global; Privacy Policy – EFMD Global ), with headquarters in Brussels, 1050 Ixe lles, rue Gachard, 88, box 3, Belgium, AMBA (Accreditation – Association of MBAs; Privacy Statement – Association of MBAs ), with headquarters at the Top floor, 3 Dorset Rise, London EC4Y 8EN, Great Britain, Quacquarelli Symonds Ltd (QS | World University and MBA rankings; Privacy Policy – QS) with headquarters in London, 1 Tranley Mew, NW3 2DG, AACSB, Great Britain.

D) OPTIONALITY OF YOUR CONSENT FOR THE PROCESSING REFERRED TO IN PARAGRAPH C

The legal basis for the processing referred to in the preceding paragraph is consent.

Therefore, we ask you if you intend to participate in this evaluation process of BBS, including being contacted via telephone, SMS and email, by the entities indicated in the preceding paragraph in order to carry out surveys and interviews, authorizing BBS to communicate to the entities indicated in paragraph C above (as autonomous and distinct data controllers of your personal data), your personal data analytically indicated in the document attached to this notice to be an integral and substantial part of it.

To this end, we ask for your consent, optional and free, to communicate your data indicated above to the entities indicated in paragraph C above. Should you decide not to give your consent, your data will not be communicated to the entities indicated in paragraph C above, and your relationship with BBS will continue as before.

As autonomous data controllers, the entities indicated in paragraph C above will process your data in compliance with and in accordance with the purposes set forth in the notice that they must provide to you pursuant to Article 14 of the GDPR, within 30 days from the date on which the data is communicated to them by BBS.

E) RETENTION PERIOD

Your data will be processed by BBS for the purposes referred to in the preceding paragraphs only for the period essential for the communication to the above-mentioned entities. On the other hand, the processing times of the aforementioned entities are established by them, in their capacity as autonomous data controllers, inviting you to consult the privacy notices of the individual entities involved for this purpose.

Your data referred to in paragraph C) above will be processed, for the purpose indicated therein, for a maximum period of five years starting from the granting of your consent, without prejudice to your right to revoke the consent given at any time.

F) SUPPLEMENTING AND REFERENCE TO THE PREVIOUS NOTICE

G) As illustrated, this is merely a document supplementing the notice previously provided and can be found at the following link https://www.bbs.unibo.it, section “legal.”

Therefore, the other clauses, consents and denials you have expressed in the notice previously provided as well as your rights referred to therein, including the right to revoke this consent at any time and without penalty, remain valid.

Unless otherwise indicated by you, therefore, your data will continue to be processed by BBS in accordance with the purposes, legal bases, timeframes, and provisions set forth in the notice previously provided to you and any consents you may have given to BBS.

We take this opportunity to remind you that if you no longer wish to be contacted by BBS for informational or promotional purposes, you may write to the following e-mail address gdpr@bbs.unibo.it requesting to revoke the consent given at the time or to object to further processing for promotional purposes.

 

Examples of Supporting Documentation

  • Faculty
    1. Active faculty: Supporting documentation may include screenshot of internal intra-net of the business school website with faculty profiles, external website link with faculty profile, copy of course syllabus or CV. Key is to demonstrate that they are full-time and employed as at survey submission date.
    2. International status: Supporting documentation may include copy of passport/driver’s license or employment onboarding form prepared by faculty when joining the school (i.e. benefits enrolment). Key is to identify which country as well.
    3. Gender: Supporting documentation may include screenshot of internal intra-net of the business school website with faculty profiles, external website link with faculty profile, or employment onboarding form prepared by faculty when joining the school (i.e. benefits enrolment). Key is to demonstrate that there is a male or female sex identified.
    4. Doctoral degrees: Supporting documentation may include screenshot of internal intra-net of the business school website with faculty profiles, external website link with faculty profile, a copy of their degree that may have been retained in their faculty profile, a copy of their CV. Key is to demonstrate that they hold a doctoral degree.
  • Board Members
    1. Board Members: Supporting documentation may include a link to the business school website that lists the Board members, perhaps a document from the Dean’s office that announces annual appointment, minutes from meetings that list the individuals in attendance.
    2. International: Supporting documentation may include a copy of passport, communication from the Board Member to the Dean’s office stating their nationality. As the Board is often comprised of volunteers, if this information is not readily available, we are happy to select our sample in advance which would allow you to request a confirmation of internationality via email from the selected You are welcome to cc us at KPMG on this communication if comfortable.
    3. Gender: Supporting documentation may include screen shots of Board members on an internal intra-net of the business school website, a copy of CV if gender or use of pronouns is noted, or an email confirmation from the Board member as to gender. Key is to demonstrate that there is a male or female sex identified.
  • Programme Duration and Key Dates
    1. Programme timetable showing starting and ending dates in order to recalculate the duration or programme. This can also be obtained from a brochure which states the duration or the school The key here is that the weighted average should be represented by the last graduating cohort.
  • Enrolment
    1. Students: Screenshots of self-completed student profile, copies of current course load/schedule, student acceptance letters kept in their enrolment file. Objective is to highlight that they are enrolled in the first year of the programme.
    2. International students: Screenshots of self-completed student profiles, student application forms, copies of student passports, copies of VISA applications. The key here is to ensure that the country is also
    3. Gender: Screenshots of self-completed student profiles, student application forms, copies of student passports. Key is to demonstrate that there is a male or female sex identified or the use of
    4. Section: Screenshots of self-completed student profile, application form or resume/LinkedIn.
  • Graduates
    1. Recent Graduates: Copy of transcript showing degree being completed, copy of degree being awarded, convocation listing published, or screenshot of LinkedIn profile/other documentation that shows the completion of programme.
    2. Employment Data: Screenshots of the graduate’s profile in the career database, copies of the survey responses from the student, or LinkedIn Profile, or email correspondence from the student confirming their employment status.
    3. 2019 Graduates: Copy of transcript showing degree being completed, copy of degree being awarded, convocation listing published, or screenshot of LinkedIn profile/other documentation that shows the completion of programme.
  • International Experience
    1. Overseas Studies: Transcript for student showing completion of the course. Then the syllabus for the course or information from the Programme outline, or brochure for programme which identifies that the course is carried out overseas or on a different continent with country identified. The course syllabus should identify how many hours related to the completion to support the underlying calculation.
    2. Internships: Screenshots of the graduate’s profile in the career database, copies of the survey responses from the student, or LinkedIn Profile, or email correspondence from the student confirming their employment status.
  • Tuition, mandatory fees
    1. Tuition fee schedule (e.g. those posted online/program brochure that is shared with the students) to verify the minimum, maximum and average tuition and mandatory fees.
  • ESG
    1. Credited teaching hours can be supported by the breakdown of courses required for the programme and the hours required per This may come from a programme summary or brochure, website outlining the programme requirements, our emails directly from the faculty member.
    2. ESG and climate solutions teaching hours can be supported by the syllabus for the course or information from the Programme outline, brochure for programme which identifies that the course contains these topics, or emails directly from faculty members confirming the hours per course. The course syllabus should identify how many hours related to the completion so as to support the underlying calculation.
  • Carbon Footprint
    1. A copy of the publicly available carbon emissions audit completed within the last three years for the University or Business School, as applicable.
    2. A copy of the agreed-upon year of target for net zero target for carbon emissions for the University, as
    3. A copy of the agreed-upon year of target for net zero target for carbon emissions for the Business School, as applicable.