AI and project management: how to manage projects with AI tools
4 April 2025Artificial Intelligence (AI) is transforming numerous fields, and project management is no exception. The use of AI project management tools is becoming increasingly common to simplify operations, improve planning, and optimize decision-making processes.
What AI tools can be used in project management?
AI project management tools are designed to simplify and enhance every phase of project management. Among the most widely used, Asana has integrated AI-driven features that allow users to monitor project progress and predict delays. Trello offers AI-powered functionalities that suggest automations based on team behavior, such as managing deadlines or prioritizing tasks. Monday.com integrates AI to improve time forecasting and suggest optimal resource allocations based on historical data. Wrike utilizes AI to optimize resource management and project scheduling, proposing solutions to minimize delays and improve team collaboration.
How to use AI in project management?
AI project management is useful for improving multiple aspects of project management, thanks to its ability to collect and analyze vast amounts of data related to ongoing projects. AI helps predict timeframes and costs, suggesting more realistic project plans. Using historical data, AI-powered project management platforms can generate precise estimates, minimizing the risk of exceeding budgets or missing deadlines while enabling more effective task planning. Additionally, they allow for real-time progress monitoring, identifying potential bottlenecks or delays. AI can also optimize resources by analyzing team workload and predicting risks: it interprets data and provides forecasts on risks, such as market changes, resource malfunctions, or team difficulties, enabling proactive measures to be taken.
Can AI independently manage a project?
AI platforms are excellent tools for collecting data, automating tasks, and offering suggestions, but human oversight remains essential for the overall success of a project. Full project management by artificial intelligence is still not a reality.
Critical decisions, human resource management, and conflict resolution require emotional intelligence, strategic experience, and contextual judgment that AI cannot yet replicate.
What PM activities can be performed by AI?
AI can generate optimized schedules and calendars based on historical data and intelligent forecasting to plan and schedule activities. It can assign resources based on project needs and team members’ availability, improving efficiency. AI can also monitor risks associated with a project, alerting project managers to potential issues and suggesting corrective actions. Furthermore, AI can automate communications among team members, send progress updates, and notify deadlines, reducing administrative workload.
Numerous AI project management tools, such as Smartsheet, ClickUp, Zoho Projects, and Wrike, can significantly improve project management. Being able to use these tools and translate them into benefits for the company is the responsibility of today’s project manager, a professional who must continually pursue high-level training.
Bologna Business School, in the hills of Emilia in Bologna, home of CINECA, home of the Leonardo supercomputer and connected to the most important European computing networks, is at the center of a revolution that combines theoretical and technological skills with pragmatic and managerial knowledge.
Through its always cutting-edge courses, from Professional Masters to Executive Masters and vertical Open Programs, BBS’s educational offer is perfectly shaped to market demands.
Professional Masters
The Professional Master Artificial Intelligence and Innovation Management, a full-time, 12-month, English-language program sponsored by Lab Cini, a landmark of academic research in computer science, is a training program that, thanks in part to its connection with CINECA, an inter-university consortium and home of the supercomputer Leonardo, is aimed at young graduates who want to become professionals capable of managing innovations.
The Professional Master Data Science and Business Analytics, a full-time, 12-month program in English with 500 hours of internships at partner companies, designed for young graduates looking to enter the data analysis field.
Executives Masters
The Executive Master Artificial Intelligence for Business, a 12-month, part-time hybrid program in English, is designed for professionals who want to acquire a solid set of skills to leverage the potential of artificial intelligence in a business context.
The Executive Master in Business Analytics and Data Science is a part-time, hybrid program (part online, part on-campus) in English, offering all the tools to learn how to read, understand, and use data. It serves as a passport to becoming a key player in the world of innovation, techniques, and technologies related to Big Data and data analysis.
Open Programs
The Open Program Artificial Intelligence and Generative AI, is a 5 days part-time, on-campus program in Italian designed to offer an in-depth and practical understanding of how generative AI can be integrated into business processes to enhance productivity and accelerate innovation.
The (Big) Data and Artificial Intelligence open program, in Italian, part-time 4-day on-campus + 12 online sessions, was created to fill the knowledge gap that incorporates the most advanced technologies, operational models and innovative methodologies in the market. Designed to promote a critical approach to data analysis, this course strengthens decision-making skills and enhances the value of knowledge for professionals already working in the field.
The implementation of AI tools in companies is rapidly changing the way projects are directed. Knowing how to manage these technologies means being a leader in an evolving market with infinite potential. Tomorrow’s project managers will find in Bologna Business School the key to acquiring all the necessary skills to become leaders in this transformation.
